This client is one of the Emirates’ Government Departments in UAE. Multiple departments of the Government, including Administration, Crown Prince Office, Immigration, Purchase, Legal, Media, Library and Region Development were considering complete digital transformation. These departments were operating manually at offices, and the communications were through hard copy documents. This solution was implemented for the Immigration Department.

Somnetics conducted a thorough inspection of the existing procedures, generated a detailed SOP to designed the entire process to digitize the documents. The scanning resources were recommended and the local team was trained to carry out the scanning and digitization. The solution included the registering of physical locators like room/cabinet/rack, and identifying each folder in the racks by a barcode. Scanstream, Somnetics' indigenous scanning management software was used to upload the documents OCRed for Arabic/English in batches for the selected folders (barcode). Each file (document) under a folder (barcode) was indexed by the indexing team and then published in i-doc.